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Palmetto Inclement Weather
Policy
This
policy outlines the rights and responsibilities for the Region,
individuals, teams, and Tournament Directors involved with sanctioned
tournaments when weather conditions become a concern. All must realize
that they bear a monetary risk when hosting and/or entering tournaments
during the winter months. However, generally speaking, the Host will
make every effort to hold a tournament. For bad weather that strikes one
to two days before the tournament, the tournament WILL BE HELD unless
teams are otherwise notified (canceled tournament information will be on
the HOST web page and an attempt will be made via email to notify all
teams.
TOURNAMENT DIRECTOR RESPONSIBILITIES/ACTIONS: The Tournament Director is
responsible to provide a safe playing environment. If local conditions warrant
canceling the tournament or changing a playing site, the Tournament Director
will be responsible for making that decision, no later than 9pm on the night
before. Once a decision has been made, the Tournament Director should also call
or email each team representative notifying of the cancellation or site change
AND POST ON THERE WEBSITE. The Tournament Director may also enlist a team
representative to help call other teams from the same area. HOST
RESPONSIBILITIES/REFUND POLICY: The Tournament Host will assume no financial
responsibility to any team if the tournament is cancelled due to inclement
weather. The entry fee, minus prepaid expenses, will be refunded to the
participating teams. An accounting must be reported to the region office for
evaluation of refunds.
Please check these sources before contacting the HOST. If you must
contact the Host, please have only the club/team rep contact the office
so duplicate inquiries from parents and players from the same club/team
can be avoided.). For bad weather the day of the tournament, it is
unlikely that a tournament director could contact all teams beforehand,
so the tournament will be held for all teams that are able to make it
(unless severe weather conditions restrict tournament director from
facilities).
TEAM RESPONSIBILITIES/ACTIONS: In the event of inclement weather,
each individual and team must make the decision whether or not to attend
a tournament. This decision may be made regardless of the decisions of
other local teams. Should inclement weather cause a team to decide not
to attend a tournament, the team captain and/or other team
representative must notify the Tournament Director and the gym
supervisor immediately.
Failure to notify may cause the team to be sanctioned in accordance
with the tournament entry/withdrawal policy. If a team has decided to
attend but is concerned of the status of the tournament, a team
representative should call the gym supervisor or tournament host for the
latest information or see the Host Web page.
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 The Palmetto Region website
has been undergoing a change in it's site design since the
beginning of October. We wanted to bring you
up-to-date information and in a format that allows you to
find items on the website easier by using drop-down menus
and a standard look-n-feel as you move through the pages.
Now - we want to hear from you!
Send us an email letting us know what you think, make
suggestions and tell us what you like/or do not like on the
website. Site changes will continue throughout October
as we prepare for the upcoming USAV season. |
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